Online Data Collection Policy

Last Updated: March 26, 2025

Purpose

This policy outlines the guidelines and procedures for the collection, use, retention, sharing, and destruction of user information on Boost CYAC’s online properties. The aim of this policy is to ensure compliance with applicable privacy laws in Ontario, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and other relevant regulations, while protecting user privacy and ensuring transparency in our data collection practices.

Types of Information Collected

Boost CYAC may collect both anonymous and identifying information from casual visitors and registered users of our online properties, including but not limited to:

1. Anonymous Information: Data about user behavior, such as pages viewed, time spent on pages, search queries, and other non-identifiable activities on our website.
2. Identifying Information: Information provided by users through voluntary interactions, such as name, email address, telephone number, and other personally identifiable information (PII) provided during registration, subscriptions, or communication with our organization.

Use of Cookies, Log Files, and Other Mechanisms

Boost CYAC uses cookies, log files, and other similar mechanisms to automatically collect information about the devices used to access our online properties. This includes:

• Cookies: Small files stored on a user’s device that enable us to recognize returning users and provide a more personalized experience.
• Log Files: Data automatically collected when a user visits our website, including IP addresses, browser types, referring URLs, and timestamps.

• Other Mechanisms: We may use additional tools like web beacons or pixel tags to analyze user interactions with our website.

The information collected through these mechanisms is used to enhance user experience, improve website functionality, monitor website performance, and conduct analytical research.

Purposes of Information Collection and Use

User information is collected for the following purposes:

• To provide and improve services, products, and functionality on our website.
• To enhance user experience by personalizing content.
• To track and analyze website traffic and usage patterns.
• To communicate with users, such as notifications or marketing communications (with consent, as required).

• To comply with legal obligations and to prevent fraud or security breaches.

Sharing of User Data with Third Parties

Boost CYAC may share user information with third parties under the following circumstances:

• Service Providers: We may share data with third-party vendors or service providers (e.g., hosting providers, web analytics services) to facilitate the functioning of our website, manage user data, or conduct marketing and analytics activities. These third parties are contractually obligated to handle data securely and in accordance with applicable privacy laws.
• Legal Compliance: We may disclose user information as required by law, including in response to legal requests, subpoenas, or other legal processes, or to protect the rights, property, and safety of Boost CYAC, our users, or the public.

Boost CYAC will not share personally identifiable user information with any third party for marketing purposes without obtaining explicit consent from the user.

Implied Consent for Collection and Use of Information

In accordance with applicable laws, Boost CAYC will obtain implied consent for the collection and use of user information when required, including:

• Personally identifiable information: For personally identifiable information provided while signing up for a newsletter or other communication, making a donation, and/or making a purchase from our website, implied consent will be obtained through user actions, such as completing the transaction.
• Non-sensitive data: For certain non-sensitive data collection, such as the use of cookies, implied consent will be obtained through user actions, such as continuing to use the website or adjusting browser settings to accept cookies.

Retention and Destruction of User Information

Boost CYAC will retain user information only for as long as necessary to fulfill the purposes outlined in this policy or as required by law. We will take reasonable steps to ensure the secure storage of data during its retention period, including:

• Implementing physical, administrative, and technical safeguards to protect against unauthorized access, disclosure, or alteration of user data.
• Periodically reviewing the data we hold and securely destroying or anonymizing information that is no longer necessary for the purposes for which it was collected.

Upon expiration of the retention period, user data will be securely deleted or anonymized, in accordance with the organization’s policies.

User Rights and Choices

Users have the right to:

• Access, update, or request deletion of their personal information by contacting the Office Assistant at 416-515-1100 ext. 59222
• Withdraw consent for the collection and use of their data at any time, subject to legal or contractual limitations.
• Opt-out of receiving marketing communications by following the instructions provided in marketing emails or by contacting Boost CYAC directly.

Changes to This Policy

Boost CYAC reserves the right to modify this policy at any time. Any updates or changes will be posted on our website, and the “Effective Date” will be updated accordingly. Users are encouraged to review this policy periodically to stay informed about how we are protecting their privacy.

Contact Information

If you have any questions or concerns about this policy or the handling of your personal information, please contact the Boost CYAC’s Privacy Officer. Bottom of FormThe Privacy Officer is the President & CEO and may be contacted at 416-515-1100 (ext. 59333).